Privacy Policy
It is important to us to protect and respect your privacy when you use our services and communicate with us. Our goal is to handle your personal data responsibly, lawfully, and correctly so that you can feel confident and secure. If you have any questions, you are welcome to contact us. Our contact details can be found at the bottom of this page.
What kind of personal data do we collect?
When you visit our website or social media channels, enter into agreements with the Åland Islands Peace Institute, or communicate with us by email or phone, you provide certain information about yourself.
We only collect personal data that you actively choose to provide, for example when you place orders, subscribe to our newsletter, register for events, or contact us in relation to research or project activities. Such information may include your name, contact details, organisational information, and, where relevant, payment information.
We do not collect information that can identify you personally through our website unless you voluntarily enter such data into a form. In these cases, the information is only used to process the specific request you have submitted.
On what legal basis do we process personal data?
We process personal data in accordance with the EU General Data Protection Regulation (GDPR). Processing is based on the following legal grounds:
- Consent – for example when you subscribe to newsletters or register for events.
- Contract – when processing is necessary to enter into or fulfil an agreement.
- Legal obligation – for example obligations under accounting laws.
- Legitimate interest – for example administration, communication and internal reporting necessary for our operations.
How long do we store your personal data?
We store your personal data only for as long as necessary to fulfil the purposes for which it was collected, or for as long as required by applicable legislation.
Examples:
- Data subject to accounting legislation is stored for the legally required period.
- Contact information for newsletters is stored until you unsubscribe.
- Other data is deleted or anonymised when it is no longer required for its original purpose.
What are your rights and how do we protect your personal data?
You have the right to request information at any time about the personal data we process about you. If any data is incorrect, incomplete, or no longer relevant, you may request that it be rectified or deleted, unless continued storage is required by law.
You also have the right to:
- withdraw your consent,
- request restriction of processing,
- object to processing based on legitimate interest,
- request data portability when applicable.
If you believe that your personal data has been processed in violation of data protection regulations, you have the right to lodge a complaint with the Office of the Data Protection Ombudsman (tietosuoja.fi).
To prevent unauthorised access, all information submitted through our website is encrypted and transferred via a secure connection. We also implement technical and organisational measures to protect your data against unauthorised access, loss, or misuse.
Who may we share your personal data with?
We do not disclose your personal data to others unless:
- it is required by law,
- you have given your consent, or
- it is necessary for our use of data processors who provide IT services, administration, or system support within the EU/EEA or in a third country that offers an adequate level of protection.
If personal data is processed outside the EU/EEA, we ensure appropriate safeguards through an adequacy decision by the European Commission or through Standard Contractual Clauses (SCCs).
We never forward, sell, or exchange your personal data for marketing purposes.
Responsible for personal data
The Åland Island Peace Institute
Organization number: 09 73709-2
Hamngatan 4
221 00 Mariehamn
Åland, Finland
Phone: +358 (0) 18 155 70
Email: [email protected]
This privacy policy is last updated: 2026-01-20.